The operating system for optometry
See More Patients. Leave on Time. Run a Clinic That Runs Itself.
EyecareX automates what you didn't think software could: charting, recalls, billing, and pre-visit testing. You spend your day examining patients, not managing systems.
Runs itself
3 hrs
saved per day
+$15k/mo
added revenue
Live in clinics across British Columbia, Alberta & Ontario
Why Optometry Clinics Switch
Your clinic is losing hours every day to work software should be doing.
The average practitioner spends ~70% of the day on charting, admin, and coordination, not on patients.
One login. Every workflow.
Scheduling, charting, billing, recalls, optical sales, and inventory, all connected in one platform. No re-entering data. No switching between systems.
Patients come back. Without a single phone call.
Automated recall campaigns, two-way SMS and email confirmations, pre-visit test invitations, post-visit follow-ups, and optical pickup alerts, all running without staff involvement. No third-party messaging tool required. Built in.
Patients arrive ready. Exams start on time.
Automated patient intake captures history, medications, symptoms, and vision testing before the appointment, with results pre-loaded into the chart. No equipment, no staff.
Talk to your patient. The chart writes itself.
Speak naturally. Focus on your patient. EyecareX handles the documentation, so when the exam ends, the chart is done, the letter is ready, and you're free to see the next patient.
Every service billed. Every claim submitted. Nothing missed.
Billing flows directly from the completed chart, with provincial claims, private insurance, and reconciliation handled in one place. No separate billing system. No manual entry.
From Rx to dispensing. Every optical sale in one flow.
From the completed chart to the dispensing counter, every optical sale is tracked, ordered, and fulfilled in one flow. Inventory management, streamlined order workflows, advanced sales metrics, and digital measurement tools (beta) built in. No spreadsheets. No separate system.
One Platform, Every Outcome
From the moment a patient books to the moment a claim is paid.
From the moment a patient books to the final claim submission, EyecareX handles every step, built specifically for how optometry clinics actually work.
Pre-Visit Testing
Comprehensive medical and ocular history, visual acuity, color vision, and ocular motility testing completed on the patient's phone before they arrive.
Patient Communications
Native two-way SMS, email, and voice. Recalls and reminders built in.
AI Charting
Speak naturally; the chart, letter, and codes are done before the patient leaves.
Smart Scheduling
Online booking with provider and room logic that triggers the right pre-visit workflow.
Patient Portal
Mobile-first booking, intake, and family accounts, without the phone calls.
Billing & Claims
Provincial claims, private insurance, and reconciliation, straight from the chart.
Optical Inventory
Frames, lenses, and contacts tracked in real time across locations.
Spectacle & Contact Lens Orders
Every order tracked from Rx to dispensing in one flow.
Clinic Management
Multi-location KPI dashboards, lab orders, and staff tasks from one login.
How It Works
Book. Test. Arrive ready.
The moment a patient books, EyecareX starts working. Pre-tests go out automatically. Results land in the chart. The practitioner opens a pre-loaded exam, not a blank page.
Patient Books Online
The moment they book, a pre-visit testing invitation is sent automatically via SMS and email. No app download. No account creation. One tap to start.
Patient Completes Tests at Home
Guided visual acuity, color vision, and ocular motility tests on their own smartphone, before the visit. Takes less than 10 minutes. No equipment needed.
You Open a Chart That's Already Started
Test results pre-populate in the chart before the patient arrives. The ambient scribe handles documentation during the exam. You focus on the patient.
0%
of the day lost to admin and charting
0 hrs
recovered per practitioner per day
0%
of pilot clinics became paying customers
Built Different
Built by optometrists who got tired of the tools that existed.
Built by a team of optometrists and engineers who understand clinical workflows from the inside out.
Minimal Clicks. Maximum Flow.
EyecareX is designed to reduce cognitive load at every step. Dictate into structured chart sections. Billing codes appear from the chart. Referral letters write themselves. Less clicking, more care.
Compliance Built In
Health Canada cleared. PIPEDA and HIPAA compliant. Provincial billing for BC, AB, and ON built in. Compliance is included, not an add-on.
Easy Migration
We import your patient records, appointment history, and charts from any major PMS. You don't lose a thing. Most clinics go live faster than they expect.
You stay in control. Always.
EyecareX drafts; you decide. Every AI-generated note, letter, and billing code is yours to review and edit before anything is finalized. The scribe captures the exam, you sign off on the chart.
Review and edit every note before sign-off.
You approve every billing code, no auto-submitted claims.
Full audit trail on every record.
Backed By
The organizations backing the future of optometry.
FAQ
Frequently Asked Questions
Is EyecareX a full practice management system or an add-on?+
EyecareX is a complete, AI-native practice management platform: scheduling, charting, billing, recalls, and optical in one system. It replaces your PMS; it isn't a bolt-on.
Which systems can I migrate from?+
We import patient records, appointment history, and charts from major optometry platforms including RevolutionEHR, Eyefinity, and Crystal. Most clinics go live without losing any data.
Do I stay in control of the AI-generated charts?+
Yes. You review and edit every note, letter, and billing code before sign-off. Nothing is saved or submitted without your approval.
Where is my patient data stored?+
Patient data is hosted in Canada and encrypted in transit and at rest. EyecareX is PIPEDA and HIPAA compliant and Health Canada cleared.
Which provinces do you support for billing?+
Provincial billing is built in for British Columbia, Alberta, and Ontario, with more provinces being added.
What equipment do patients need for pre-visit testing?+
None. Patients complete visual acuity, color vision, and ocular motility tests on their own smartphone, no app, no download.
See what your clinic looks like when it runs itself.
20-minute demo. Real workflows. We'll walk through your specific setup, from charting to recalls to billing, and show you exactly what changes on day one.
No commitment. No slides. A real product walkthrough built around your practice.
What Clinics Actually Say
Real results from real clinics.
Dr. Bassam Hamdan
Edmonton, AB
Dr. Michelle Winberg
Vancouver, BC
Dr. Dave Sidhu
Prince Rupert, BC
Built by Optometrists, for Optometry
EyecareX was founded by a practicing optometrist who built and operated clinics. Every feature exists because someone on this team lived the problem it solves.